To all GW graduating residents and fellows:
Congratulations on the completion of your residency/fellowship program at he George Washington University School of Medicine and Health Sciences!
As you prepare to leave GW, you are required to complete the mandatory checkout process. This applies to all residents and fellows, including those who will become faculty members at GW.
Please read this information carefully — it will save you time. If you have any questions about this information, please call the GME Office at 202-994-3737.
NOTE: The checkout process is mandatory. Residents who do not complete the process will not receive their certificates nor will requests for verification of training for licensure or hospital privileges be sent. Your file will be flagged until you return to GW to complete the process.
Your checkout date is the end date on your resident contract. If you are leaving GW earlier than the end date on your contract, you must present a signed memo from your program director giving you permission to check out earlier than the date of your contract and stating the last day you are required to be on duty in your program. You must bring this memo with you along with your checkout form. Phone calls will not be accepted.
Please note that you may not check out during orientation (June 13, 14 and 15 and July 2 and 3) because the GME office will be closed on those days.
If you absolutely must leave during orientation, please contact Mary Tucker at 994-3285 at least one week in advance.
Checkout Form and Release of Information Form
Last paycheck: Your final paycheck will be direct deposited to your bank account on or around the last day of your resident contract.
Parking: You must surrender your GW and Hospital IDs to the GME Office with your checkout form. Once you check out, your parking privileges will end. If you are staying at GW as a faculty member or a chief medical resident, you must obtain parking through the MFA.
Proof of Malpractice Coverage
Verification of Training
Requests for verification of dates of training needed for credentialing at other institutions should be sent to the GME Office.
These records are maintained by the Employee Health Office located on the ground floor of the GWU Hospital and can be obtained by signing a release available in the Employee Health Office. These records are retained for a short time after completion of the program. If you need them after you leave, Employee Health will send them to another hospital or training institution, but not to you personally. Please contact Employee Health at 202-715-4275 to request these records.
You will need your NPI number if you are going into practice or to another training program. In addition, the contact information in your NPI record must be updated within 30 days of the effective date of change (but not before the effective date of completion of your program). Please see the website to update your record.
GWU residents and fellows are issued training licenses or full medical licenses by the DC Department of Health. . Residents who rotate to Virginia sites have training licenses issued by the Commonwealth of Virginia. When completing an application that asks for a license number, you may obtain this information as follows:
Virginia Board of Medicine: https://secure01.virginiainteractive.org/dhp/cgi-bin/search_publicdb.cgi
Please note that Maryland does not issue a training license, but instead requires that residents register as Unlicensed Medical Practitioners. These registrations are not verified. Residents may wish to contact the institution for clarification of the license question on the application, since many institutions require a response to this question only in reference to the full medical license.