
- Policies
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UNIVERSITY POLICIES
HEALTH SCIENCES POLICIES
HEALTH SCIENCES PROGRAM HANDBOOKS
EDUCATION/CURRICULAR POLICIES
POLICIES/RESOURCES RELATED TO STUDENT HEALTH
- Academic Forms (for Registration, Credits, Major)
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- NEW: Registration Petition Form – This new completely digital form has been created to incorporate several academic forms into a single, secure, more accessible form that expedites the approval and processing time. Students should reach out to their academic advisor to discuss which form is best for their situation, and then they will be provided with the link to the Registration Petition Form.
- Complete Withdrawal — Used when a student is dropping all courses in a term and is not registering for Continuous Enrollment or Leave of Absence.
- Leave of Absence/Continuous Enrollment Registration Form - Used when a student is requesting either Continuous Enrollment or a Leave of Absence from the institution.
- Registration Transaction Form — Used when a student cannot adjust his or her registration online in GWeb. Most commonly used for backdated registrations, or to add, drop, or withdraw from a course after the registration deadline has passed.
- Level Change Request Form — Used to correct nondegree (00) vs. undergraduate (01) vs. graduate (02) level designation of courses. Course level and student level must be the same in order to be counted towards a student's graduation GPA/credit hours.
- Credit Transfer — Used to request the transfer of credit from another institution.
- Major Change — Used to request a change of major.
- Re-admission Request Form - Students previously enrolled in Health Sciences Programs who wish to resume studies in their prior degree or certificate program, may be eligible to submit a Readmission Request Form instead of re-applying if the request is made within three years of breaking enrollment.
- Appeal Form for Cases of Alleged Improper Academic Evaluation - The Appeal Form should be used for parts 1 and 2 of the appeal process.
- NEW: Registration Petition Form – This new completely digital form has been created to incorporate several academic forms into a single, secure, more accessible form that expedites the approval and processing time. Students should reach out to their academic advisor to discuss which form is best for their situation, and then they will be provided with the link to the Registration Petition Form.
- Clinical Forms (for MLS, PA, & PT students)
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- Immunization Form — Required for all new students in PA, and PT. Required for MLS students before entering clinical affiliations (Phase II).
- All students: submit to program via your MyRecordTracker account.
- PA and PT Students under the age of 26: upload to the Student Health Center
- Physical Exam Form — Required for all new students in PA and PT. Required for MLS students before entering clinical affiliations (Phase II). Must be updated annually. Submit to your program via your MyRecordTracker account
- Immunization Form — Required for all new students in PA, and PT. Required for MLS students before entering clinical affiliations (Phase II).
- Graduation Forms
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- Graduation Application — For AS, BSHS, MSHS, OTD, DPT degrees and certificates, apply via GWeb after registering for your final semester. The application deadlines are: November 15 for Fall, March 15 for Spring, and July 15 for Summer semesters. For eligible, degree seeking, summer graduates who plan on attending commencement activities in the spring, the application deadline is March 15 (after you register for your final summer classes). If you missed the deadline or have questions about attending spring commencement as a summer graduate, please contact hspgrad [at] gwu [dot] edu (hspgrad[at]gwu[dot]edu).
- Petition Requests
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- Petition Request (general) — form used to make any special request or exception regarding academic or registration policy. Most commonly used for registration/tuition adjustment and Continuous Enrollment (CE) requests. Often used in conjunction with the Registration Transaction Form. CE applies to students who will not be registered for a course, but will be continuing work from a previous term (e.g. completing requirements for course in which an incomplete (I) or In Progress (IPG) was earned; extended clinical rotation, or continuing research). It is also used in the final graduation term if the student is not registered for any other courses.
- Transcripts and Certifications
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Transcript Requests — Used to request official copies of GW transcripts only. If you wish to have transcripts from another institution sent to GW, please contact that institution's Registrar's Office. Certification Request – Used to certify enrollment, registration, graduation status, and academic standing for current students and alumni.
Graduates from the Physician Assistant program should complete the form associated with the year they graduated to request program/education verification.
- Personal Information Update
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- Name/SSN/DOB/Gender/Address - To officially change your name, social security number, date of birth, gender, or address, you must complete this electronic form and provide supporting documentation. Current students may also log into the GWeb Info System to change their address, phone, or email.
- Other
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Credit Card Payment — Can be used to pay tuition and other fees for distance education students only.
- Mistreatment of Health Sciences Students
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The School of Medicine and Health Sciences is committed to maintaining a positive environment for study and training, in which individuals are judged solely on relevant factors such as ability and performance, and can pursue their educational and professional activities in an atmosphere that is humane, respectful and safe. The Code of Conduct in the Learning Environment establishes the expectations of faculty, residents, students, other health professionals, and staff in the learning environment. If a student believes he/she has been mistreated he/she has two options to address that mistreatment, consultation and formal complaint. Both procedures are outlined in the Mistreatment Policy and Procedures. Students may choose from several resources for consultation including faculty and the designated student Ombudsperson. The Health Sciences Student Ombudsperson is Susan Okun, JD, MEd (Ombudsperson_HS [at] gwu [dot] edu (Ombudsperson_HS[at]gwu[dot]edu)).