Non-Funded Agreements
| Contract Type | Office initiating review/negotiation | POC | Signatory |
| Collaboration Agreements |
Clinical Collaboration Agreements – OCR Non-clinical Collaboration Agreements – Dean’s Office |
For clinical – For non-clinical – Erica Grant |
For MFA – CEO For SMHS – Dean or Vice Dean |
| Confidential Disclosure Agreements (CDA)/Non-Disclosure Agreements (NDA) |
Clinical CDAs/NDAs – OCR Non-clinical CDAs/NDAs – Dean’s Office |
For clinical – For non-clinical – Erica Grant |
For MFA – CEO For SMHS – Dean or Vice Dean |
| Data Use Agreements (DUA)/Data Transfer and Use Agreements (DTUA) |
Clinical DUAs/DTUA – OCR Non-clinical DUAs/DTUAs – Dean’s Office |
For clinical – For non-clinical – Erica Grant |
For MFA – CEO For SMHS – Dean or Vice Dean |
| Material Transfer Agreements (MTA) |
Clinical MTAs – OCR Non-clinical MTAs – Office of Sponsored Projects (OSP) |
For clinical – For non-clinical – Robert Pitysingh |
For MFA – CEO For SMHS – Office of the Vice Provost for Research (OVPR), Assistant Vice Provost for Sponsored Projects |
| Memorandums of Understanding | SMHS Dean’s Office | Erica Grant smhs_contracts@gwu.edu |
SMHS, Dean or Vice Dean |
| Health Sciences Affiliation Agreements | SMHS Dean’s Office | Erica Grant smhs_contracts@gwu.edu |
SMHS, Dean or Vice Dean |
| MD Affiliation Agreements | SMHS Dean’s Office | Sherry Brody sherrybrody@gwu.edu |
SMHS, Senior Associate Dean for MD Programs |
| Equipment Loan Agreements | SMHS Dean’s Office | Erica Grant smhs_contracts@gwu.edu |
SMHS, Dean or Vice Dean |
| SMHS Facility Use Agreements | SMHS Dean’s Office | Erica Grant smhs_contracts@gwu.edu |
SMHS, Dean or Vice Dean |
Review and Processing of Funded Agreements
| Office | POC | When Review of Contract is Required |
| Office of Clinical Research | researchcontracts@mfa.gwu.edu |
OCR is responsible for the review, negotiation, acceptance, and execution of all Clinical Trial Agreements (CTA) between GW and its clinical partners, Medical Faculty Associates, Inc., and The George Washington University Hospital (as applicable). Signatory for Medical Faculty Associates (MFA) – CEO Signatory for School of Medicine and Health Sciences (SMHS) – Dean or Vice Dean |
| Office of Sponsored Projects (OSP) | Claire Stamm c.stamm@gwu.edu |
When a contract is with a sponsor that provides funding for a project with financial reporting requirements, OSP reviews via myResearch |
| Procurement | Donna Ginter dginter@gwu.edu |
When purchasing a good or service from an outside party, Procurement will route the contract for review by OGC, Risk, Finance, GWIT and other necessary reviewers via Gatekeeper. |
Collateral Review by Office
| Office | POC | When Review of Contract is Required |
| Technology Commercialization Office (TCO) |
Brian Coblitz (transfers of biological materials) Michael Harpen (transfers of physical materials, i.e. devices, software) |
Involves intellectual property and patent language |
| Office of Research Safety | labsafety@email.gwu.edu | Involves shipment or use of hazardous materials; MTAs when materials are being transferred to/from Ross Hall |
| Office of Research, Integrity & Compliance | resinteg@gwu.edu | Involves data, export controls, Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC). Note: ORIC does not typically review DUAs for SMHS. |
| Privacy |
MFA Contracts SMHS Contracts |
Involves personal information protected by various privacy laws and regulations, including personal information, health information, student information and personal financial information |
| International Programs | Huda Ayas impinfo@email.gwu.edu |
Involves academic or other programmatic relationships with an overseas partner |
| Risk Management | Hubert Fisher/Jefferson Smith - risk@gwu.edu |
Involves activities involving potential liability; indemnification and insurance language |
| Office of General Counsel (OGC) | contracts@gwu.edu | Review of contracts not managed by OSP or Procurement |
Glossary
Affiliation Agreement: An agreement between the university and another entity for purposes of establishing a relationship to provide an educational opportunity for students or share academic programs, personnel, and/or resources for a particular purpose.
Clinical Trial Agreement: An agreement covering the terms for a clinical trial to study investigational drugs or devices.
Collaboration Agreement: An agreement covering an unfunded collaboration where both GW another entity are contributing to the performance of a research scope of work.
Confidentiality Agreement/Non-Disclosure Agreement: An agreement that requires the parties to the agreement to keep certain information disclosed between them confidential.
Data Use Agreement: An agreement between the entity that owns access to a data source, typically a dataset or database, and a secondary entity that will receive the data, or a subset of it, for reuse.
Equipment Loan Agreement: An agreement that governs the loan of equipment from outside entities to GW for research purposes.
Facility Use Agreement: An agreement to permit non-GW entities to use GW facilities.
Material Transfer Agreement: An agreement that governs the transfer of research materials between the university and another entity.
Memorandum of Understanding: An agreement that is used to set forth the basic and general principles and guidelines under which the parties involved will work together to accomplish a shared goal, but that does not involve the exchange of money or a reliance of one party on the actions of the other that could result in a loss if not performed.
Resources
- GW Contract Process Guide
- Data Use Agreements
- Office of Sponsored Projects
- Procurement/Gatekeeper
- Material Transfer Agreements
SMHS Contract Process
Third party sends clinical contract to PI
PI sends contract to OCR Contract Officer to review and redline
Contract Officer sends contract to other offices for collateral review as needed
Contract Officer sends redlined contract to 3rd party for review
Once 3rd party approves edits, Contract Officer routes for signature to MFA CEO
Contract Officer saves fully executed agreement in Box
Third party sends non-clinical contract to PI
PI sends contract to SMHS Managing Director to review and redline
Managing Director sends contract to other offices for collateral review as needed
Managing Director sends redlined contract to 3rd party for review
Once 3rd party approves edits, Managing Director routes for signature to SMHS Dean or Vice Dean
Managing Director saves fully executed Agreement in Box