SMHS Health Sciences CBC/DS Process

Procedures

DRAFT Language

Procedures for Criminal Background Check:  

Prospective students for any program requiring clinical rotations and/or non-SMHS students taking coursework that requires a supervised clinical experience will be notified that admission and/or course participation is contingent upon the successful completion of a Criminal Background Check (CBC) and authorization of the release of the CBC results to the appropriate academic and/or clinical facility personnel.  

  1. Students will be notified by e-mail of the deadline for completion of the CBC as well as the name of the approved vendor to conduct CBCs. Students will be given instructions on obtaining and reporting the results of their CBC.
  2. The respective GW Health Sciences Program Director or designee can access a secure database to determine whether the CBC has been completed. The results of the CBC will only be accessible to the Associate Dean or a designee through a secure database hosted by the vendor. If a CBC report reveals a significant event (i.e. report with anything other than a minor misdemeanor), the Associate Dean or delegate will review and investigate the results and determine a disposition.  
  3. Students claiming inaccuracies in their CBC will be referred to the entity completing the initial CBC for procedures as required by the Fair Credit Reporting Act.  
  4. Students are responsible for providing all requested information and documentation to clinical sites providing the rotation experience. GW Health Sciences may be unable to secure alternative sites for students ineligible to attend clinical rotations at specified sites based on the results of the CBC. If a student is ineligible for participation in a clinical rotation, they may be unable to complete their educational requirements and may be dismissed from the program or course pending the outcome of an appeal, should such right be invoked.  

Procedures for Drug Screening:  

Prospective students for any program requiring clinical rotations and/or non-SMHS students taking coursework that requires a supervised clinical experience will be notified that admission and/or course participation is contingent upon the successful completion of a drug screening (DS) and authorization of the release of the DS results to the appropriate academic and/or clinical facility personnel.  

  1. Students will be notified by e-mail of the deadline for completion of the DS as well as the name of the approved vendor to conduct drug screenings. Students will be given instructions on obtaining and reporting the results of their DS.
  2. The respective GW Health Sciences Program Director or designee can access a secure database to determine whether the CBC has been completed. The results of the DS will only be accessible to the Associate Dean or a designee through a secure database hosted by the vendor. If a DS report displays anything other than “Clear”, the Associate Dean or delegate will review and investigate the results and determine a disposition.  
  3. Students claiming inaccuracies in their DS are able to contest the results via the vendor portal.  
  4. Students are responsible for providing all requested information and documentation to clinical sites providing the rotation experience. GW Health Sciences may be unable to secure alternative sites for students ineligible to attend clinical rotations at specified sites based on the results of the DS. If a student is ineligible for participation in a clinical rotation, they may be unable to complete their educational requirements and may be dismissed from the program or course pending the outcome of an appeal, should such right be invoked.