Frequently Asked Questions

Building-related

Can I bring a pet into the building?

Currently, no pets are allowed in Ross Hall. An exception will be made for service animals.

Why am I not allowed to set up/break down furniture on my own?

The School of Medicine and Health Sciences is not responsible for any injuries sustained while moving, setting up and/or breaking down furniture within the building.

Why can I not place tables in the hallways?

Fire code does not allow  us to place tables in the hallways, as it is a safety issue. However, we are happy to discuss other alternatives for your setup.

Why can I not tape, tack staple, or affix flyers or decorations to the walls, doors or windows for my event in Ross Hall?

We have this policy to protect the facilities. You can have decorations, but they need to be freestanding or you can attach them to the tables and chairs that we provide for our event.

My group is interested in placing a collection box in Ross Hall for clothes/book/food, etc. What rules and policies do you have regarding collection boxes?

All collection boxes must be approved by the Office of Resource Management and Operations. We only allow up to two organizations at a time. These boxes may stay for a maximum of two weeks and must be emptied regularly by a member of the sponsoring organization. Any materials remaining after two weeks will be removed. Please go over our donation box policy for more details.

 

Events

What is the rental rate for tables/chairs?

Currently, no fees are charged for tables or chairs in Ross Hall.

I need to remove furniture from a classroom/conference room for my event, what are my options?

Any furniture removal requires the completion of a work request form. This form should be submitted to rosshallevents@gwu.edu, at least 2 weeks before event.

I was asked to set up a meeting with the Events Coordinator. Is this really necessary?

If you are requesting a non-standard setup, you may have been asked to set up a planning meeting. During this meeting, you will have the opportunity to go over details and design a room-specific diagram for your event. It is extremely beneficial to cover specific details, discuss policies, explain what services are available, and consider other factors of your program that you may not have considered.

Are there other policies I should be aware of before scheduling my event?

-Ross Hall is a secured building, please familiarize yourself with our security policy.

-If you are planning to serve alcohol, you are agreeing to abide by the University's Alcohol Policy.

I am interested in reserving the Ross Hall Courtyard for my event. What rules and policies do you have regarding courtyard reservations?

The Ross Hall Courtyard is for exclusive use of the School of Medicine and Health Sciences, and is solely reserved for school-wide events. If your event falls within these guidelines, you may complete a request form and submit it to rosshallevents@gwu.edu. Please note that the space is not guaranteed until you receive a confirmation (usually within 3 business days). If approved, you will be required to have a planning meeting with the events coordinator to discuss details, policies and services available. You will also be asked to provide a rain plan.

I am holding an event on the weekend. Are there any special rules or policies I should keep in mind?

Because we do not have on-site staff on the weekends, it is crucial that you submit all security lists on time, as well as any requests for setups and A/V. We will also need to know if you are planning on serving food, so that we may inform housekeeping.

Can I request any services on the weekends, at all?

Weekend services are based on availability, so it is very important that you submit requests for weekend services at least 2 weeks in advance. Weekend requests are not guaranteed until your receive a confirmation. You may request an A/V tech on site, housekeepers and/or events coordinator. Please note that weekend requests will incur in additional fees.

Are portable food warming fuels, such as Sterno, allowed to be used to keep food warm for events?

Due to past multiple fire incidents in Ross Hall because of open flame food warmers, Sterno are not allowed as food warmers in the building. If your department needs special consideration, please inform the Event Coordinator during the planning phase and we will work closely with you by providing safety training and other important information.

 

Security/Accessing Ross Hall

What is Ross Hall's access policy?

All access must be approved by the Office of Resource Management and Operations. Any access lists should be sent to Hellen Olumilua holumilu@gwu.edu at least 48 hours before guests are expected to arrive. All guests must be escorted into the building by POC (Point of Contact), no exceptions. If you have any questions about this policy, please contact Hellen Olumilua at 202-994-2312, or the above email address.

If the front desk is UNABLE to identify the purpose of visit/POC, access to Ross Hall will not be granted.