GW medical students are encouraged to reach out to faculty mentors who might sponsor their research. If you’re thinking about summer research projects, you should begin to identify research mentors early! This might mean reaching out in November or December.
+ Email faculty about projects for medical students:
Dear Dr. X,
I am a first year GW medical student interested in research with your group for next summer. I have previous research experience with X, and am interested in your work on Y. Could we meet next week to discuss possible projects?
+GW Faculty Database.
Potential research mentors can be identified using the GW Faculty Researcher Database.This database includes over 600 researchers at GW and Children’s, and links to their contact and recent publications. You can search the database for keywords, or for translation level. Contact Dean Hall for individual follow-up as needed at: firstname.lastname@example.org.
NIH Office of Intramural Training & Education
The NIH Office of Intramural Training & Education (OITE) provides opportunities for medical students to conduct research at the NIH.
Medical Student Opportunities (password protected)
The OSPE Opportunity Database contains information on summer programs at other institutions that host medical students in summer research.
+GW Faculty Proposals.
Faculty propose summer research projects for medical students; these proposals are provided in a packet to students in December. If you see a project of interest, you should contact the faculty listed for more information.
Once you have identified a research mentor and project, you should develop an application for fellowship funding. You are encouraged to develop the proposal to apply to multiple funding sources (such as external professional associations as well as internal GW fellowships such as the WT Gill or Health Services fellowship). This increases the likelihood you will receive a competitive fellowship, since no single source is guaranteed.
You can always work with faculty without pay, but why not win a fellowship? Most fellowship applications are due January-March for summer support. You are encouraged to develop the proposal to apply to multiple funding sources (such as external professional associations as well as internal GW fellowships such as the WT Gill or Health Services fellowship). This increases the likelihood you will receive a competitive fellowship, since no single source is guaranteed.
Consider these fellowship opportunities for medical students:
- External national summer fellowships
- External national year-out fellowships
- External diversity-targeted national fellowships
- External Diversity Supplement to the mentor’s NIH grant
- Opportunity Database: External medical student opportunities at other institutions (password protected)
- GW W.T. Gill Fellowships
- GW Health Services Scholarship Program
Prepare a summer fellowship application
Communicate your interest in applying for funding with your research mentor. In addition to the opportunities listed, the mentor may know of additional opportunities in the field. Most fellowship applications are due January-March for summer support, so you should start early!
Contact Dr. Alison Hall, Dean of Research Workforce Development (email@example.com)
+Identify administrative support. Any fellowship must run through the business office—contact these folks as soon as you are thinking about a specific fellowship:
- If your research will be done with a GW faculty member, set up a meeting with the Research Administrator, Julia Bellafiore (firstname.lastname@example.org).
If your research will be done at Children’s National, contact the CNHS research administrator associated with that Division:
- Hilah Zia, Business Manager for Neuroscience Research, email@example.com
- Veronica Harris, Business Manager for Genetic Medicine Research, firstname.lastname@example.org
- Steph Caldwell, Business Manager for Cancer and Immunology Research, email@example.com
- Stephanie Bair, Business Manger for Sheikh Zayed Institute for Pediatric Surgical Innovation firstname.lastname@example.org
+Confirm required registrations, including IRB. You may list an IRB pending application (with date submitted) in your application, but summer fellowships will not be released without an IRB that is approved by June 1. This is a common reason that applications fail! Faculty research mentors are responsible for that application, routed through GW Human Subjects at https://gwu-iris.imedris.net/ or CNHS at www.irbear.org. Check with your research advisor about this to confirm.
+Fellowship Application timeline
Submit a GW Intent to Submit a Proposal form as soon as you are considering an external fellowship. While many external medical student fellowship proposals require that you submit the proposal to their agency website; you must also submit the proposal information to GW. We suggest you turn this in at least four weeks before a proposal is due: it's never too early!
Seven working days before proposal is due: Submit complete package fully assembled (including all budgets, forms, application materials, and signatures) to the Pre-Award administrator Julia Bellafiore (email@example.com) for final review. GW Pre-award will continue sign offs with financial directors and the Office of the Vice President for Research (OVPR).
The Research Administrator will email you when you can submit the final proposal to the agency website.
+Research Access to GW Hospital Medical students who need research access to GW Hospital records must work with their GW research advisor who will act as your Sponsor.
In general, the medical student must
- Complete online Cerner training, found here. Save the certificate on the computer. This training only works in internet explorer, and on an MFA or hospital computer.
- Complete both Information Security and Remote Access to Hospital Computer Networks forms. Information Security and Privacy Agreement
- Send the completed forms and the Cerner training certificate to: GWUHResearch@gwu-hospital.com
- You will need to provide the IRB approved project number in the body of the email. To prevent having view only access (where you can’t open charts), ask GWUH for medical student view, or give them the name of a medical student doing clinicals currently, who will model access for that person.
- To get a badge for the hospital, the clinical observer document contains the steps to get a badge. You need a current negative PPD and flu vaccine, as well as a copy of your driver’s license. There are some forms you’ll have to fill out, along with providing proof that you are on the study roster of the IRB approved project.