Resources for Administrators

As individuals who handle the recruitment and appointment process for regular active status faculty (full time) and limited service faculty (part time or voluntary), the information in this section is specifically for you to use as a resource. Guidelines, forms, checklists, deadlines and other documents are available for you use as needed.

Checklists for Regular Active-Status Faculty

For Regular Active-Status Faculty, a national search must be completed and closed prior to appointment. At SMHS, all undergraduate and graduate degrees must be verified for all proposed full-time faculty appointments.

To complete the candidate's dossier, the following information is needed:

 Instructors and Assistant Professors Checklist
  • Cover letter from chair indicating recommendation for appointment level qualifications, position to be filled and financial arrangements with note that Departmental APT has reviewed
  • Current CV in GW format (required)
  • Statement of personal data (completed online by faculty member)
  • 2 letters of recommendation
  • Copies of any correspondence the department chair has had with the candidate pertaining to potential employment or space arrangements (GW employees only)

 

 Associate Professors and Professors Checklist
  • Cover letter from chair indicating qualifications in the areas of professional service, teaching, research and scholarly publications.  Letter should provide the vote of the departmental APT Committee. For faculty who will be University employees, the letter of offer signed by the faculty member should also be provided.
  • Current CV in GW format (required)
  • Statement of personal data (completed online by faculty member)
  • Copies of 3 recent peer-reviewed publications. If an article from a journal, please provide the original PDFs of articles from the publisher's web site or Himmelfarb Library
  • 2 letters of recommendation for Associate/3 letters for Professor

 

Checklist for Limited Service Faculty

 Adjuncts, Clinicals, and Lecturers Checklist

Limited service faculty includes part-time or voluntary faculty.

  • Cover letter from chair indicating recommendation of appointment level qualifications and type of service to be performed.  If individual is to be compensated, letter must also include percent of effort and financial arrangements.
  • Current CV
  • Statement of personal data (completed online by faculty member)
  • 1 letter of recommendation

 

Checklist for Research Faculty

 Assistant, Associate, and Research Professors Checklist
  • Cover letter from chair indicating recommendation for appointment level qualifications, position to be filled and financial arrangements (salary, grant numbers or sources from which the faculty member will be paid, etc).
  • Current CV in GW format (required)
  • Statement of personal data (completed online by faculty member)
  • Two (2) letters of recommendation
  • Copies of any correspondence the department chair has had with the candidate pertaining to potential employment or space arrangements (GW employees only)
  • If a national search was not used to hire the candidate, a waiver must be requested using the format below. Be sure to provide a rationale for not conducting an open, advertised search for the position.

    To: Leo Chalupa, Ph.D.
    Vice President for Research

    Through:Jeffrey S. Akman, M.D.
    Dean, School of Medicine and
    Vice President for Health Affairs

    From: Chair
     

 

Checklist for Preceptors

Clinical Instructor Checklist

Note: This streamlined application process is available for individuals who:

  • provide clinical instruction at an affiliate location to medical students, physician assistant students, and physical therapy students;
  • are voluntary; and
  • are not expected to maintain scholarly activities or carry out administrative duties.

 

  • A completed Preceptor Form  (completed online by faculty member)
  • A memo from the Chair describing the preceptor, mentor or tutor role of the applicant.