Services

GW CME Accreditation Services Include:

Pre-Meeting Items:

  • Processing of CME application.
  • Review and approval of needs assessment documentation.
  • Review and approval of learning objectives.
  • Review and approval of all promotional material
  • Review of faculty disclosure and commercial support documentation and acknowledgements in program material.
  • Management or delegation of management of corporate sponsorship and educational grant funds, if applicable.
  • Review and approval of program agenda.
  • Calculation and approval of CME credits.
  • Review and approval of evaluation form.
  • Review of meeting budget.
  • On-going correspondence with joint sponsored organization regarding process education and requests for information.
  • Display of activity information on CEHP activity calendar.

Post-Meeting Items:

  • Verification of physician attendance (attendance rosters, sign-in sheets).
  • CME certificate processing.
  • Final financial accounting and budget reconciliation.
  • Participant evaluation summary report.
  • Maintenance of CME file and attendance documentation for 6 years.

Additional Services

In addition to providing CME activity accreditation, we offer a full range of conference management services. These services include, not limited to:

  • Site Selection/Contract Negotiation
  • Activity Marketing/Promotion
    • Coordinate and manage brochure design, development and mailing
    • Implement other publicity as required
    • Secure Mailing Lists
  • Speaker Correspondence and Preparation
    • Invitation and confirmation of speakers
    • Pre-conference communications (conflict of interest disclosure form, speaker presentations, etc.)
  • Attendee Registrations/Payments
    • Registrations received by online registration system, mail and fax
    • Communicate registration confirmations, directions, course materials
    • Maintain registrant database
  • Financial Management
    • Prepare activity budget estimate
    • Manage all activity related income
    • Manage all activity related expenses
    • Prepare detailed financial report at the end of the activity
  • Prepare Conference Materials
    • Syllabus Production
    • Evaluation forms
    • Registration lists
    • Name badges
  • Onsite Program Management
    • Audio Visual
    • Registration
    • Catering
    • Exhibits
  • Post Activity Outcomes Measurement
    • Pre and Post Activity surveys
    • Activity evaluations
  • Commercial Support
    • Prepare, submit and manage online educational grant applications.
    • Ensure that appropriate letters of agreement (LOA) from all commercial funding sources are completed and signed by all parties prior to the activity.
    • Maintain Letters of Agreement in activity file.
  • Exhibits
    • Communicate fees, policies, and responsibilities to vendors.
    • Maintain compliance with ACCME and CME policies regarding exhibits at educational activities.